Privacynotice

PRIVACY NOTICE

Last updated: 20 August 2025


COOKIE POLICY | INDIVIDUAL DATA REQUESTS

 

ADMCS Privacy Notice

  • Overview of this Privacy Notice
  • Types of information we collect
  • How we use the information we collect
  • Information we share
  • International transfers of information
  • Protecting your data
  • Your rights as a data subject
  • Amendments / Updates
  • Contact

 

OVERVIEW OF THIS PRIVACY NOTICE

 

This Notice provides information about the data we process, collect, use and share, and sets out our commitment to handling the personal data we collect lawfully. At ADMCS, including our affiliated companies, we take privacy, security and online protection extremely seriously.

This Privacy Notice (“Notice”) explains how we collect, use and share your personal data through our websites (our “site”), applications, products, services, and related web and mobile apps (together, the “services”) operated by ADMCS, or when you interact with us online.

 

THE TYPES OF INFORMATION WE COLLECT

 

ADMCS collects information you provide to us directly, as well as log files and cookies. We also use Google Analytics (GA4) (via a persistent cookie) to help improve our site and services.

 

Information you provide directly

 

We collect the personal data you provide to us in the following cases:

  • If you send us feedback or contact us by email, we will collect your name and email address, together with any other content included in your message, in order to respond.
  • We may also collect personal data at other points throughout our site.

 

Information collected automatically through technology

 

When you visit our sites, certain information is collected automatically.

 

Log files : We automatically gather certain information and store it in log files.

 

This may include IP addresses, browser type, Internet service Provider (“ISP”), referring/exit pages, operating system, date/time stamp, and clickstream data. We use this information for purposes such as analysing trends, administering the site, tracking user movements, and tailoring our services to user needs. Unless otherwise stated in this Notice, we do not link automatically collected data to other personal data we hold about you.

 

Cookies : Like many online services, we use cookies to collect information.

 

« Cookies » are small data files that a website places on your computer’s hard drive while you are browsing. We may use both session cookies (which expire once you close your browser) and persistent cookies (which remain on your computer until deleted) to provide you with a more personalised and interactive experience on our site.

This information helps us enhance ADMCS’s overall customer experience and tailor it to your specific interests and needs.

Performance and functionality: :

  • Cookies will only be activated once you provide consent.
  • You can also usually configure your browser to delete or refuse cookies.
  • Please note that if you choose to delete or reject cookies, some features or services of our site may not function properly.

Web beacons (tracking pixels): ADMCS websites also use web beacons that enable additional information to be tracked; these are only activated once consent has been obtained.

 

A web beacon is a tiny graphic embedded in HTML emails that enables log file recording and analysis. This allows statistical analysis of the effectiveness of online marketing campaigns. By means of the embedded beacon, ADMCS can determine if and when an email has been opened by a recipient. Personal data collected through web beacons is stored and analysed by the data controller in order to optimise the creation of content that best serves our clients.

This personal data will not be shared with third parties. Data subjects may revoke the specific consent they have given (obtained through the double opt-in process) at any time. Once revoked, this personal data will be deleted by the data controller. Unsubscribing from the newsletter is automatically considered a revocation of consent.

 

Google Analytics (GA4): We use Google Analytics (GA4) to help us understand how users engage with our site.

 

Google Analytics (GA4) uses cookies to collect information such as how often users visit the site, the pages they view, and the websites visited prior to coming to our site. We use the information obtained from Google Analytics solely to improve our site and services. Google Analytics (GA4) only collects the IP address assigned to you on the date you visit the site, not your name or any other identifiable information. We do not combine the data generated by Google Analytics (GA4) with your other personal data. Although Google Analytics (GA4) places a persistent cookie on your browser to recognise you as a unique user the next time you visit the site, this cookie can only be used by Google.

 

You can prevent Google Analytics (GA4) from using your personal data by downloading and installing the Google Analytics opt-out browser add-on, available at the following link: https://tools.google.com/dlpage/gaoptout?hl=fr.

 

HOW WE USE THE INFORMATION WE COLLECT

 

We may use your personal data where we can rely on a lawful basis – for example, to provide you with services, with your consent, under a legitimate interest, where the data has been anonymised, or where a legal obligation requires us to do so.

We collect, use, share and process personal data for the purposes described in this Notice, or as otherwise disclosed on our sites or in connection with our services. We only collect the minimum personal data necessary to carry out the specific processing activity for which the data was collected.

 

Provision of services
We process your personal data in order to perform our contractual obligations set out in the ADMCS Website Terms and Conditions and/or to provide you with services. This includes, for example, using your personal data to:

  • Operate our sites;
  • Provide and deliver the products and services you request, including processing payments;
  • Send you related information, including confirmations, updates, security alerts, and support or administrative messages.

 

Consent
We process your personal data on the basis of your consent to communicate with you about new competitions, promotions, rewards, upcoming events, and other news relating to ADMCS products and services, as well as those of selected partners.

 

As part of this, the information collected through our online forms may include:

  • First and last name/li>
  • Company
  • City
  • Email addressl
  • Telephone number

 

The forms may also contain a free text field (“Your request”), allowing you to specify the reason for contacting us. The data you choose to provide here is used solely to process and respond to your request.

 

Your consent to receive communications is obtained through an opt-in tick box, which you must explicitly validate. We retain evidence of this choice in order to meet our obligations under the RGDP.

 

You may withdraw your consent at any time by using the unsubscribe link included in our communications or by contacting us directly at: dsi@admcs.eu.

 

Legitimate Interest
We process your personal data where we have a legitimate interest to do so. This includes, for example, processing your personal data for the following purposes:

  • Improving our sites, products and services, and the security of our services, websites and applications, including facilitating identification and authentication, targeted marketing both online and offline, general research and reporting, and tailoring website and application experiences for customers;
  • Understanding you and your preferences in order to enhance your experience and comfort when using our sites, products and services;
  • Responding to your feedback and questions, and providing customer support;
  • Linking or combining your personal data with other data we obtain from third parties without disclosing your identity to those third parties, in order to better understand your needs and provide improved services;
  • Complying with a judicial or administrative decision, or in the context of legal or administrative proceedings;
  • Protecting the rights and property of ADMCS, our agents, clients, and third parties, including (but not limited to) enforcing our agreements, policies and terms.

 

Anonymised Information
We may create anonymised data records from personal data by rendering it anonymous in such a way that you, as the data subject, can no longer be identified. We use this anonymised data to analyse patterns of demand and usage, in order to improve the content of our products and services, as well as navigation on the site.

 

ADMCS reserves the right to use anonymised data for any purpose and to share such anonymised
data with third parties at its sole discretion.

 

Legal Obligation
We process your personal data to comply with any legal obligation to which we are subject.

 

INFORMATION WE SHARE

 

(Information about you that we obtain from third parties or that you have made public)

 

We share your personal data with service providers, public authorities, third parties (with your consent), and, if you are employed by ADMCS, with our affiliates where necessary to manage the employment relationship.

 

We disclose your personal data as described in this Notice. In addition, we reserve the right to share your personal data where you: (1) have consented to such processing and retain the right to withdraw your consent at any time, or (2) have expressly made that personal data public, subject to any restrictions provided by law. Personal data shared with third parties for processing will only be disclosed under a data processing agreement.

 

Service Providers, Consultants and Vendors:
We may share your personal data with service providers, consultants and vendors in order to:

  • Fulfil contractual obligations set out in the ADMCS Website Terms and Conditions and for the purpose of providing services to you;
  • Serve our legitimate interests and those of suppliers, consultants and other third-party service providers;
  • Protect the personal safety and property of ADMCS, its clients, or any third party;
  • Provide or improve our services and the security of our services, websites and applications, including facilitating identification and authentication, targeted marketing both online and offline, general research and reporting, and the personalisation of website and application customer experiences;
  • Allow third parties to perform services on behalf of ADMCS, including (but not limited to) payment processing, research, analytics, and security;
  • Comply with a legal obligation or judicial/administrative decision, or in the context of legal or administrative proceedings;
  • Protect the rights and property of ADMCS, our agents, clients and third parties, including (but not limited to) enforcing our agreements, policies, and terms.

 

Third Parties:
We may also share your personal data to:

  • Facilitate the negotiation of, or any merger, financing, acquisition, dissolution, transaction or proceeding involving the sale, transfer, disposal, or disclosure of all or part of our business or assets to another company. In the case of insolvency, bankruptcy, or receivership, personal data may also be transferred as a business asset.
  • Where another entity acquires our company, business or assets, it will assume ownership of the personal data we have collected, and will assume the rights and obligations regarding your personal data as described in this Notice.

 

ADMCS will not disclose your personal data to third parties without your explicit and revocable
consent, unless otherwise stated in this Notice.

 

INTERNATIONAL DATA TRANSFERS

 

 

If you are a user of the site residing outside France, by visiting the site and providing us with personal data, you acknowledge and agree that your personal data may be processed for the purposes identified in this Notice. In addition, your personal data may be processed in the country in which it was collected, as well as in countries other than your country of residence, including France, where data protection laws may be less strict or may differ from those of the country in which you reside or are located when using our services.

 

In certain countries, privacy laws and regulations – including the rights of government authorities to access your personal data – may differ from those of the country in which you reside or are located when using ADMCS services. ADMCS will only transfer personal data to government entities where the legislation of the relevant countries allows such transfers.

 

ADMCS is committed to cooperating with data protection authorities in EU Member States and, in the case of Switzerland, with the Federal Data Protection and Information Commissioner (FDPIC), and to complying with the guidance provided by these authorities in relation to human resources data transferred from the EU and Switzerland in the context of employment relationships.

 

The main EU data protection authorities with which we cooperate and to which we have notified our DPO are as follows:

 

United Kingdom
Information Commissioner’s Office
Address : Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
https://ico.org.uk/
Telephone : 0303 123 1113
Fax : 01625 524510

 

Italy
Garante per la protezione dei dati personali
Address : Piazza Venezia n. 11 – 00187 Roma
www.gpdp.it – www.garanteprivacy.it
Telephone : (+39) 06.69677.1
Fax : (+39) 06.69677.3785
Courriel : garante@gpdp.it

 

France
CNIL (Commission Nationale de l’Informatique et des Libertés)
Address : 3 Place de Fontenoy TSA 80715, 75334 PARIS CEDEX 07, France
Telephone : +33 (0)1.53.73.22.22
Fax : +33 (0)1.53.73.22.00
Courriel : servicedpo@cnil.fr

 

Netherlands
Autoriteit Persoonsgegevens
Address: : PO Box 93374, 2509 AJ DEN HAAG
https://www.rijksoverheid.nl/contact/contactgids/autoriteit-persoonsgegevens
Telephone: : (+31) – (0)70 – 888 85 00
Fax : (+31) – (0)70 – 888 85 01

 

Germany (Darmstadt)
The Hessian Commissioner for Data Protection and Freedom of Information
Address: Gustav-Stresemann-Ring 1, 65189 Wiesbaden
Telephone: 0611 – 1408 0
Fax: 0611 – 1408 611
E-mail: poststelle@datenschutz.hessen.de

 

Germany (Bochum)
State Commissioner for Data Protection and Freedom of Information
Adresse : North Rhine-Westphalia, Postfach 20 04 44, 40102 Düsseldorf
Telephone: : 0211 / 38424-0
Fax : 0211 / 38424-10
E-mail : poststelle@ldi.nrw.de

 

YOUR RIGHTS AS A DATA SUBJECT

 

In accordance with the General Data Protection Regulation (GDPR), applicable law, and the amended French Data Protection Act, you have the following rights regarding your personal data:

  • Right of access: to obtain confirmation as to whether your data is being processed and toaccess such data.
  • Right to rectification: to correct your data if it is inaccurate or incomplete.
  • Right to erasure (“right to be forgotten”): to request the deletion of your data, unless its retention is necessary (for example, to comply with a legal obligation or in connection with the exercise or defence of legal claims).
  • Right to restriction of processing: to request the temporary suspension of the use of your data.
  • Right to data portability: to receive your data in a structured, commonly used and machine- readable format, and to transmit it to another controller.
  • Right to object: to object at any time to the processing of your data based on legitimate interests or for direct marketing purposes.
  • Right to withdraw consent: to withdraw at any time the consent you have given, without affecting the lawfulness of processing based on consent before its withdrawal.
  • Right to lodge a complaint: to lodge a complaint with the CNIL (www.cnil.fr) or with any
    other competent supervisory authority for data protection.

To exercise your rights, you may contact us at: dsi@admcs.eu.

If you reside in or are staying in an EU Member State, you may also contact the supervisory authority that is competent for your place of residence or stay to obtain information about your rights as a data subject.

Under applicable law, you have the right, in the event of a breach of your personal data rights, to seek redress and to claim compensation. Contact details of the different supervisory authorities can be found here:https://edpb.europa.eu/about-edpb/board/membersfr.

 

CHANGES TO THIS NOTICE

 

This Notice may be revised from time to time. Any changes will take effect at the earliest of the following: thirty (30) calendar days after we send you notice by email, or thirty (30) calendar days after we post notice of the changes on our site.

 

If we make material changes to the way we use your personal data, we will notify you by sending an email to the last email address you provided to us and/or by posting a notice of the changes on our site. These changes will take immediate effect for new users of our site. Please note that you are at all times responsible for keeping your personal data up to date and must provide us with your most current email address. If the last email address you provided is not valid, or if for any reason it is unable to deliver the notice described above, our dispatch of the email will nonetheless constitute effective notice of the changes set out in the notice.

 

Your continued use of our site or services following notice of these changes by email will constitute acknowledgement of such changes and your agreement to be bound by the revised terms.